Procedure

What is the procedure within the set deadlines?

table of contents

  • Civil aerodrome operators, air carriers and entities (regulated agents, known consignors, carriers, regulated suppliers of in-flight supplies and known suppliers of airport supplies) are eligible to apply.
  • Login to the Austrian Business Service Portal – USP (see ZÜP – Background check / Aviation Security (PDF, 689 KB))
  • Application for background check via the application "ZÜP – Zuverlässigkeitsüberprüfung/Aviation Security" (see operating instructions (PDF, 1 MB))
  • The following data must be entered at least 4 weeks before the intended start of the activity: 
    • First name and surname, if applicable the maiden name,
    • Gender,
    • Date of birth,
    • Place of birth (including country of birth),
    • Nationalities,
    • Parents' first names,
    • Nationalities
    • Contact: Phone, e-mail
    • Residence, with country, town, postcode, street, house number, from/to date
    • Employment relationships, education and training (each with type, organisation, activity, from/to date) and any gaps during the last five years,
    • Copy of a passport, identity card, identity card,
    • Alien passport or convention passport to establish the identity of the person to be checked (as JPG or PDF)
    • Foreign criminal record certificates or comparable proofs of the countries of residence in which the person has been continuously resident for 6 months or longer for the last five years in a certified translation in German or English, which must not be older than 6 months when presented for the first time, (as JPG or PDF) with date of issue, corresponding place of residence and whether entries are present or not.
    • Initial application or recurring application
    • Characteristics of the background check (normal/extended)
    • Reason for the background check
    • where applicable, indication of the type of activity envisaged
    • Consent to the verification of background
  • After a period of 4 weeks, the result of the check can be seen in the application "ZÜP – Zuverlässigkeitsüberprüfung/Aviation Security" via the so-called ZÜP status
  • An application must be re-submitted before the expiry of 12 months for the extended background check and before the expiry of 3 years for the normal background check. The applicant must ensure that a new application is submitted in good time before the expiry of the background check (observe the 4-week deadline!). Persons without a valid background check may not be issued an Airport ID Card or Flight Crew Identification Card, nor may they perform the above-mentioned activities or have unescorted access to air cargo and air mail, air carrier mail and material, in-flight supplies and airport deliveries that have been subjected to the required security checks.
  • Background checks successfully completed before 31 December 2021 shall remain valid until expiry or until 30 June 2024 at the latest.

Deadlines

  • By 30 June 2021 at the latest: Persons who have undergone an employment-related check had to undergo a background check by 30 June 2021 at the latest.
  • From 3 November 2021: Registration in the application "ZÜP - Zuverlässigkeitsüberprüfung/Aviation Security" via the Company Service Portal (USP) to record the company and personal data.
  • As of 3 December 2021: Login to the application "ZÜP - Zuverlässigkeitsüberprüfung/Aviation Security" via the Company Service Portal (USP) to record company and personal data and to submit applications for the performance of the background check.
  • From 31 December 2021: The new regulations concerning the normal and extended background check will apply from 31 December 2021.
  • From 1 January 2023: Security managers shall have completed successfully an enhanced background check
  • Until 30 June 2024 at the latest: background checks successfully completed before 31 December 2021 remain valid until expiry or 30 June 2024 at the latest.

Costs

The fixed price for checking a person's background is 7 Euros.

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